WORD PROJECT 5

Generating Form Letters,
Mailing Labels, Envelopes, and Directories

ESSENTIAL QUESTIONS

What is the merge process as related to form letters? How is the Mail Merge Wizard used to create a form letter? How is a letter template used for the main document in a mail merge? How is an Auto Shape inserted and formatted within a document? What is the drawing canvas? How is a data source created? How is a data source edited? What is the difference between a data record and a data field?

How are merged fields inserted into a main document? How is the conditional field IF used in a form letter? How is an outline numbered list created? How are form letters merged and printed? How can data records be sorted and selectively merged into form letters? How are mailing labels created and printed? How are envelopes printed? How are all data records merged to a directory? What is a field code and how are they turned on and off?

TERMS FOR WORD PROJECT 5

1. Business form letter 2. Personal form letters 3. Merging 4. Main document 5. Data source 6. Template 7. Placeholder text 8. Modified block style 9. Picture 10. Drawing object 11. Drawing canvas 12. AutoShape 13. Record 14. Header record 15. Data record

16. Data field 17. Merge field 18. Merge field characters 19. addressBlock merge field 20. GreetingLine merge field 21. If…then 22. Condition 23. True text 24. False text 25. Field codes 26. POSTNET 27. directory 28. Portrait orientation 29. Landscape orientation

ASSIGNMENTS

Identifying the Main Document for a Form Letter and Adding an AutoShape pp. 5.07-5.10 1) Class follows demo of the creation of the form letter for Yorktown Community College pp.5.07-5.18 2) Students use the Mail Merge Wizard and letter template to form the main document of the merge 3) Students insert and format an AutoShape within the main document. 4) Students practice by completing Lab 1 numbers 1 & 2 5) Work on vocabulary definitions as presented in class. March 2-3 Creating and Editing a Data Source pp. 5.21-5.29 1) Class follows demo of creating a data source pp.5.21-5.27 2) Students enter and edit data pp.5.27-5.29 3) Students practice by completing Lab 1 number 4. 4) Continue with vocabulary March 4-5 Composing the Main Document for the Form Letters pp.5.30-5.53 1) Class follows demo - inserting merge fields and modifying fields into the main document pp.5.30-5.38 2) Class follows demo - creating an outlined numbered list pp. 5.38-5.41 3) Class follows demo - applying a paragraph style and displaying field codes pp. 5.41-5.47 4) Students practice by completing Lab 1 number 5 5) Continue with vocabulary March 9-11

Merging and Printing Form Letters pp. 5.48-5.53 1) Class follows demo - merging, sorting and printing form letters pp. 5.48-5.53 2) Students practice by completing Lab 1 numbers 6 & 7 3) Complete vocabulary (print) March 12-13 Addressing and Printing Mailing Labels pp. 5.54-5.59 1) Class follows demo - Addressing and Printing Mailing Labels pp. 5.54-5.59 2) Students practice by completing Lab 1 number 8 March 16-17 Addressing and Printing Envelopes pp. 5.59-5.62 1) Class follows demo - Addressing and Printing Envelopes pp. 5.59-5.62 2) Students practice by completing Lab 1 number 9 March 18 Merging All Data Records to a Directory pp. 5.63-5.70 1) Class follows demo - merging all data to a directory pp. 5.63-5.70 2) Students practice by completing Lab 1 number 10 3) Complete Lab 2 pp.5.76-5.77 4) Complete Party Invitation Assignment March 19-23 Additional exercises 1) Complete Learn It Online activities for review 2) Complete Practice Test located in the Handout Folder Tentative Test Date for Project 5 is Tuesday, March 24